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Articles
Virtual Office in Sweden
Updated on Tuesday 17th January 2023
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The virtual office is a type of service allowing companies to set up their office or headquarters in a rented space that offers both flexibility as well as access to technology and regular office amenities. Especially for those companies that favor an remote work regime, the virtual office is a solution that offers multiple advantages.
| Quick Facts | |
|---|---|
| Best used for |
- small businesses, - start-ups; - companies that are not location-dependent |
|
Advantages |
- flexibility - the office space can be used only as needed; - lower costs compared to renting a traditional office in Sweden; - access to a variety of modern office facilities |
|
Registered address option |
Yes |
| Location | Modern offices throughout Stockholm, Gotherborg and other cities |
| Coworking spaces |
Yes |
| Individual offices |
Yes. Varying sizes |
| Meeting rooms |
Yes. Sizes and facilities may vary |
| Connectivity |
Wi-Fi |
| Facilities |
- lounge and break areas; - shared coffee bar, vending machines and others; - easy access; - receptionist services and others |
| Secretary services | Upon request |
| Local business telephone |
Upon request, this can be a dedicated one |
| Rent duration |
Monthy or yearly in most cases |
| Special packages/plans |
Yes, upon request |
| Approximate costs |
They can start at SEK 840 per month, depending on the city |
| When to request the service | Before company registration, if used as a registered address |
With a virtual office in Stockholm or Sweden's other major cities, your business will benefit from the presence of a high-profile office at a fraction of the cost of a traditional office. Our company has a vast experience in company formation services and virtual office services and offers tailored services to local and foreign investors interested in opening a business in the country.
The virtual office allows the company to maintain a presence in Stockholm, while at the same time the employees and business owners are not bound to being located in this city at all times.
Virtual office package in Sweden
A virtual office in Stockholm can be a good solution to set up the Nordic headquarters of a company. A virtual office can be reserved at any time during the existence of the company, although it is common for entrepreneurs to choose this option from the very beginning, as there can be significant cost advantages, depending on the industry in which the company activates.
Small and medium-sized companies that offer consulting, management, accounting or legal services, as well as web design companies, and many other technology companies can benefit from these types of services. However, a virtual office in Stockholm is also an option for a large business that wishes to test the Swedish market or one that has a business model in which part of the employees can work remote. Starting with 2020, more companies have adopted a remote or hybrid work model in which the employees are not required to be present in the office at all times. If this is the case for your company, a virtual office can be a suitable solution.
The Virtual Office package provided by CompanyFormationSweden.com contains the following:
-
Prestigious business address: the office is located in Stockholm for a credible and risk-free base for corresponding with clients;
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Registered office: when you choose this service, the address of the office building can be used when you open a company (it will appear as the registered address and it will be included in the company’s constitutive documents);
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Mail collection and forwarding: mail is collected, packages are signed for and sent to you according to your instructions either by mail, fax or email;
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Incoming and outgoing faxes : use our local fax number; we'll collect and send faxes to you, wherever you are;
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A local phone number: for Stockholm, Sweden is provided to all of your contacts and calls can be redirected as needed;
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Voice mailbox: all of your voice messages will be forwarded to you by email;
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Physical office space: coworking, shares space, or private office, depending on the chosen package.
Clients have access to office amenities such as printers, high-speed internet, secretarial services and others.
The services listed above are typically included in the standard package for a virtual office in Stockholm, however, company owners also have access to additional services. These include the following:
-
- Dedicated fax service with your own private and dedicated number;
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- Call redirecting - Specialized technology enables call redirection to your primary number;
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- Collection of bank statements;
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- Extra usage of the meeting room.
When choosing their virtual office space, clients can also have access to location-specific advantages, such as special event areas, or terraces, depending on the layout of the space and the number of meeting rooms and offices available at the particular location. Moreover, special offers and discounts can be available to members. Meeting rooms and video conferencing rooms are typically booked in advance and the virtual office space can have restricted access at night or during the weekend (accessibility can be location dependent as in some cases 24/7 access is permitted).
We invite you to watch a video about the advantages of the virtual office:
Company formation in Sweden
Opening a company in Sweden involves several steps, among which choosing the registered address is an important one. If you wish to work via a virtual office in Stockholm, our team can help you not only find a suitable package that will suit your business needs, but we will also assist you throughout the company formation process.
Investors who wish to set up a company in Sweden can easily understand the requirements for registration with our help. We provide complete information on the requirements for registration with the Swedish Companies Registration Office, as well as the registration with the Swedish Tax Agency. You can also ask us more about the approval for the Swedish F-tax.
According to Statistics Sweden, 13% of the value added in Stockholm county was by businesses in the scientific and technical activities sector. Other industries has the following percentage of value-added according to industry in the Stockholm area in 2019:
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- Wholesale and retail trade; repair of motor vehicles and motorcycles: 16.1%;
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- Information and communication: 15.5%;
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- Manufacturing: 11.2%.
While there is no Swedish payroll tax per se, both employers and employees are required to make social security contributions. These are largely paid by the employer and can be credited against income taxes (subject to conditions). Our team can help you understand the taxes for employees if you have opened a business that runs via a virtual office in Sweden, and you have hired staff.
If you want to set up a company and use a virtual office in Stockholm, our team can help you. Contact us to find out more about pricing and options and to start setting up today.
Meet us in Stockholm
Call us now at +46 70 419 44 36 to set up an appointment with our lawyers in Stockholm, Sweden. Alternatively you can incorporate your company without traveling to Sweden.
As a BridgeWest client, you will benefit from the joint expertize of local lawyers and international consultants. Together we will be able to offer you the specialized help you require for your business start-up in Sweden.
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